Productivity Apps

How to manage email subscriptions: declutter your inbox with newsletter reader apps, email-to-RSS, and aggregators

Organize your email inbox with these 3 strategies for managing newsletters and mailing lists.
Elizabeth Butler, MD, PhD 8 min read
How to manage email subscriptions: declutter your inbox with newsletter reader apps, email-to-RSS, and aggregators
Table of Contents

How to manage email overload: declutter your inbox to feel more calm and productive

When you open your inbox, how do you feel? Calm and clear on your priorities? Or does your email inbox feel scattered and overwhelming? Figuring out how to manage email overload isn’t something that can be done overnight: decluttering your email processes and streamlining your email organization strategies is a gradual process. But taking a fresh approach to managing your email subscriptions can go a long way to help get rid of some of your inbox cloggers (aka all those annoying email newsletters you can’t remember signing up for) and creating a more streamlined, minimalist inbox.

Email newsletters are becoming an ever-increasingly central part of entrepreneurship at the moment, particularly with the crumbling of Twitter. Readers want a way to get updates from their favourite writers and creators without the social media algorithm getting in the way. Email newsletters are a reliable, algorithm-free way to stay in touch… but they can definitely lead to inbox overwhelm.

3 ways to simplify your email newsletters and clear out the clutter

There are three basic strategies for streamlining your email inbox to better organize and manage your email newsletters and mailing lists:

  1. Newsletter reader apps
  2. Email-to-RSS feed readers
  3. Newsletter aggregators and digests

Why use an email subscription manager (aka newsletter reader app) to organize your email newsletters?

When you use a dedicated newsletter reader app (you might also call it an email subscription manager, newsletter organization app, email consolidation app, or newsletter aggregator), you naturally streamline your inbox and start to be able to see the difference between the signal and the noise. Your inbox starts to feel less frantic, and more calm. You have the newsletters you actually enjoy reading in a trusted, organized spot that you can visit when you have the time and mental bandwidth to enjoy them, instead of leaving them clogging up your inbox to read “sometime.”

How newsletter reader apps work

Essentially, you have a dedicated, separate email address that you use to sign up for email newsletters, lead magnets, and freebie opt-ins. Emails get sent from those newsletters to your own dedicated email address within the app. You can read, share, and browse the newsletter articles in bulk within the app itself at your own convenience— instead of getting irritating, distracting notifications as soon as a newsletter lands in your regular email inbox.

Declutter your email inbox with newsletter reader apps

Step 1: Unsubscribe from unwanted email newsletters

Start with a fresh slate. Go through your email archives (or be ruthless as new emails come in), and decide if you want to actually read these newsletters any longer. These newsletter unsubscribe tools can help you sort through your existing newsletters, and help automate the process:

Step 2: Choose your preferred email newsletter app

Review and explore the list below to figure out which email newsletter reader app is best for your own aesthetics, price range, and preferred platform (i.e. web, iOS, Android, etc). Sign up for a dedicated email address in the app. (It will look something like yourusername@stoopinbox.com or yourusername@newlsetterss.com, etc.)

Step 3: Update your email address to your new, dedicated email newsletter reader address.

Now that you have a slim, streamlined list of active email newsletters you really enjoy reading, start updating your email address to the new, dedicated email address from your reader app. Some newsletters will let you update your address right in the bottom of the email— for others, you might need to manually unsubscribe and resubscribe with your new address, or even reach out to the list administrator to ask if they can update your contact info to your new address.

Step 4: Mindfully join new newsletters with your dedicated newsletter reader email address.

Now that you’ve done the hard work of switching over, everything else is much easier! Just remember to use your newsletter reader email address when you sign up for a lead magnet or webinar— or even when you purchase a digital product. You’ll get the value of email newsletters from your favourite creators— without a cluttered, overwhelming inbox.

The 10 best newsletter reader apps, from A to Z

LaterMail

LaterMail - Read later for email newsletters
Read email newsletters on your schedule, not theirs.

Mailscribe Inbox

Keep your inbox clean!
Mailscribe is a mailbox that you can subscribe to newsletters with. Your personal inbox remains clean, and you do not have to share your e-mail address with people you do not know.

Matter Reader

Matter
Matter pulls everything you want to read into one beautiful place. With powerful tools, curation, seamless audio and more, we’re building a reader for today’s internet.

Meco

The Meco newsletter read app is designed for mindful newsletter and Substack reading.

Meco app - Newsletter Reader
An app built for mindful newsletter & Substack reading. The Meco app is a newsletter reader for distraction-free reading, giving your email inbox space to breathe

Newsletterss

The newsletter reader app - Read your newsletters and substacks with Newsletterss
An app for reading all your newsletters and Substacks which also allows you to use your favorite RSS reader, without revealing your real e-mail address, declutter your inbox now

Readwise Reader

Readwise Reader: The first read-it-later app built for power readers.
Save everything to one place to overcome content overload, search instantly, and highlight like a pro.

Slick Inbox

Slick Inbox
Change the way you read newsletters today.

Stoop Inbox

Stoop - A newsletter app
Stoop is an app for helping people find, organize, and consume email newsletters. It’s like a podcast app, but for newsletters.

Substack Reader

Introducing the Substack app
Read your favorite writers in one dedicated space. No ads, no noise, no spam.

Subscrib

Supscrib
Subscribe anonymously to newsletter

Streamline your inbox with email to RSS feeds

If you're already using an RSS reader (like Feedly, Feedbin, Reeder, or similar), you may prefer to subscribe to your chosen newsletters via RSS feed. Here's how to use email-to-RSS tools to collect and curate email newsletters to read using RSS (real simple syndication) tools, instead.

Feedbin

RSS reader Feedbin offers built-in "secret Feedbin email addresses" that allow you to subscribe to email newsletters and get them delivered directly to your Feedbin RSS reader.

Subscribe to Email Newsletters in Feedbin
You can now receive email newsletters in Feedbin.

Feedly

Popular RSS reader Feedly offers dedicated email addresses that allow subscribers in their Pro+ and Enterprise paid plans to organize newsletters just like any other RSS feed source.

Get newsletters in Feedly
Declutter your inbox and read without distractions

Kill the Newsletter

One of the most popular and well-established email-to-RSS apps is Kill the Newsletter, created by Leandro Facchinetti. To use Kill the Newsletter, you create a private, customized email address generated by the site (it looks something like abcd789jklhjk235@kill-the-newsletter.com), which you can use to sign up for any newsletter you like. Then, you subscribe to your own privately generated feed in your preferred RSS reader.

Kill the Newsletter!
Convert email newsletters into Atom feeds.

Simplify your email inbox with newsletter aggregators and newsletter digest apps

Maybe you really, really enjoy reading email newsletters right in your inbox. But you're tired of having a dozen different newsletters clogging up your inbox every given day– even if you truly do enjoy the content within those newsletters.

You can still declutter and simplify your email inbox by getting all of your favourite newsletters combined into one daily digest of newsletters with a newsletter aggregator app. Browse through this list for options and alternatives for newsletter digest apps:

Cortado Mail

Cortado
Get the content that matters to you delivered in a single email every day.

Mailbrew

Mailbrew - Your personal email digest
Create beautiful, automated newsletters with content from the sites and apps you love.

Taco Digest

Taco Digest - The best email digest created by you
Create personal email digest from the sources across the web. Follow news on Reddit, YouTube, Twitter, Hacker News, your favorite blogs, websites, and RSS.

Why I care about building better productivity systems

Hi friend! I hope that you found this roundup of apps and resources on organizing email newsletters and streamlining your inbox helpful. I'm Elizabeth Butler, and I write about mindful productvity and intentional personal knowledge management. My goal is to help you figure out the best way to organize your tasks, work, and knowledge as effectively and efficiently as possible– so you can get on with doing great things.

If you're new around here, you might enjoy browsing my quick-start guide to see some of my most popular articles.

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New here? Welcome! Check out the quick start guide to browse my most popular articles about personal knowledge management, note taking, and mindful productivity.
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